Unified Management Portal

Import Tardies

Upload your PowerTime tardy report. Columns: Employee, Date, Shift Details, Arrival, Tardy Mins, [ignored], Recorded By. Header and Notes rows are skipped automatically.

Drop tardy report here

CSV or Excel · or click to browse

Import Time Off

Upload your PowerTime time-off report. Columns used: Employee (A), Date (C), Bank/Type (E), Hours Used (F). Footer rows are skipped automatically.

Drop call-off report here

CSV or Excel · or click to browse

Import Samsara

Upload your Samsara Driver Safety Report CSV. New imports are added to existing records — duplicates for the same driver and month are updated in place.

Drop monthly CSV here

CSV file only · or click to browse

Upload a Driver + Safety Score CSV. This replaces each matched driver's current score — it does not affect monthly records.

Drop score CSV here

CSV file only · or click to browse

Employee directory

Name	Classification	Hire date	Rank	Assignment	Email	Role	Status

Total tardies

—

Employees affected

—

Exceeds expectations

—

Meets expectations

—

Does not meet expectations

—

Tardy report

Total

—

A Watch

—

accidents

B Watch

—

accidents

C Watch

—

accidents

D Watch

—

accidents

PRN

—

accidents

Logistics

—

accidents

Administration

—

accidents

Accident Records

Total ARB cases

—

Pending / Scheduled / Processing

—

active cases

Appointed Authority

—

awaiting outcome

Closed

—

completed

ARB Cases

Cumulative by Year

Accidents by Month

By assignment

Total days off

—

Employees affected

—

Exceeds expectations

—

Meets expectations

—

Does not meet expectations

—

Time Off Report

Fleet avg. score

—

out of 100

Exceeds expectations

—

Does not meet

—

Flagged risk events

—

Total miles driven

—

Driver safety report

Score distribution

Average score by assignment

Behavior categories totals

Heat map (risk rate)Risk events per 100 drive hours

Speed vs. miles driven

Top drivers — heavy & severe speeding

Employee Records

Probationary employees

0

within 12 months

Due within 15 days

0

coming up soon

Evaluations due now

0

overdue or today

Pending acknowledgement

0

awaiting signature

Completed

0

this cycle

Probationary employees

Employee roster & accounts

Notification Groups

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Notifications

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Preview

Select a notification to preview how it will appear to recipients.

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Fleet Status

Import Fleet Data

Coming soon — fleet data import will be configured here.

Import UHU Data

Upload your UHU Excel report. The system reads: Date (col A), NOEMS Units (B), NOEMS Unit Hrs (C), NOEMS CFS (D), AASI Units (H), AASI Unit Hrs (I), AASI CFS (J), Total Units (N), Total CFS all (O), CFS assigned (P), CFS/Unit (Q), Transports (R), Transport % (S), Unit Hrs (T), Item Hrs (U), UHU (V), UHU w/o AASI (X).

Drop UHU Excel report here

Excel (.xlsx) · or click to browse

Imported records

	Date	Total Units	NOEMS	AASI	Total CFS	CFS Assigned	CFS/Unit	Transports	Trans %	Unit Hrs	Item Hrs	UHU	UHU w/o AASI

CNO Property Damage Incident Form

Fill out the form below and click Download Filled PDF to generate the official City of New Orleans Property Damage Incident Form (pages 2 & 3) with your data.

Property Damage Incident Form

Claimant's Name

Home Phone

Mobile

Work Phone

Address

City

State

Zip Code

Date of Accident

Time of Accident

Accident Location

Type (cause of property damage)

Glass breakage Pothole Fallen Tree Towing Parking Garage Other

Describe Incident in Detail (How did the damage occur?)

Describe Damage to Your Property (What was damaged?)

Vehicle Information

Year

Make

Model

Mileage

Estimate of Damages

Vehicle available to view?

Witness

Witness's Address

Date Reported to Police

Reported by

Police Item No.

Date Reported to 311

Reported by

311 Case #

Date

Print Name

Insurance Verification Form

Home Address

Home Phone

Cell Phone

Email

Preferred Method of Contact

Insurance Status

Have current insurance coverage Do not have current insurance coverage

Insurance Company Name

Phone Number

Address

City

State

Zip Code

Policy No.

Effective Date

Expiration Date

Agent's Name

Deductible

Date (Insurance Form)

Print Name (Insurance Form)

Historical Accident Data

Upload past accident records for use in charts and statistics only. These records will not appear in Accident Tracking. Required columns: date, unit, unit_type, employee, assignment.

Example: date,unit,unit_type,employee,assignment → 2024-01-15,3258,Ambulance,Smith John,A Watch

Drop CSV here

CSV only · or click to browse

Imported records

Staffing budget

Used for Personnel Status dashboard

Budgeted FTEs

Total full-time equivalent positions authorized for your agency.

Tardy expectations

Used for performance reporting

Set the tardy count ranges that define each performance category. These are used in the Tardy Report view and are independent from the discipline thresholds above.

Exceeds expectations — max tardies

Meets expectations — max tardies

Does not meet expectations — anything above the "meets" threshold.
Example: Exceeds = 0–1 tardies · Meets = 2–3 tardies · Does not meet = 4+ tardies

Escalation recommendations

Used on the Employee Record Tardies tab

Set the thresholds that trigger a recommendation banner on an employee's Tardies tab. All counts use a rolling last-12-months window. Not visible to the employee themselves.

ROC recommendation — min tardies in the last 12 months (no documented action yet)

Escalation — minutes late on a tardy after a documented action

Escalation gate — tardies in the last 12 months with at least one documented action

Clean-streak downgrade — days between an employee's last two tardies to recommend ROC instead of escalation

Applies across ROC, LOR, and Suspension together — whichever happened most recently resets the clock. One tardy since under the minutes threshold recommends a Record of Conversation; two or more, or any single tardy at or above the threshold, recommends escalation (an LOR or Suspension). If tardies in the last 12 months reach the escalation gate above and at least one documented action already exists, every further tardy always recommends escalation regardless of the other thresholds. If the clean-streak setting above is greater than 0 and the gap between an employee's last two tardies meets or exceeds it, an escalation recommendation is downgraded to ROC instead — unless the newest tardy is at or above the minutes threshold, in which case escalation still applies.

Samsara score expectations

Used for driver safety reporting

Set the safety score thresholds that define each performance category in the Samsara report. Scores range from 0–100.

Exceeds expectations — minimum score

Meets expectations — minimum score

Does not meet expectations — anything below the "meets" minimum.
Default: Exceeds = 90–100 · Meets = 70–89 · Does not meet = below 70

Time off expectations

Used for time off reporting

Set the occurrence count thresholds for each performance category. Certain time-off types can be excluded from the count entirely.

Exceeds expectations — max days off

Meets expectations — max days off

Does not meet expectations — anything above the "meets" threshold.
Example: Exceeds = 0–3 days off · Meets = 4–7 days off · Does not meet = 8+ days off

Exclude from count

Time-off types checked below will not be counted toward an employee's expectation rating.

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Vacancy allocation

Set how many non-full-time vacancies to allocate. Full Time fills the remainder.

PRN vacancies (0.25 FTE each)

Part Time vacancies (0.75 FTE each)

Half Time vacancies (0.50 FTE each)

Fleet locations

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🔑 Emergency Password Reset

Admin / Superadmin only

Reset any user's password. The user will be required to change it on next login.

Username

New temporary password

🔑 Bulk Password Reset

Superadmin only

Resets ALL active employees' Firestore password hash to username_tmp and sets mustChange: true. Use this after a batch upload when employees can't log in.

🔗 Re-link Accident Records to Employees

Superadmin only — run after re-importing employees

Scans all accident records and re-links them to the current employee list by matching names. Use this after a batch re-upload to restore assignment-based filtering on the dashboard.

🔄 Migrate Auth Accounts

Superadmin only — run once

Creates Firebase Auth accounts using each employee's real email address for all employees who don't have one yet. Each employee will be required to change their password on next login.

Timestamp	User	Role	Action	Module	Detail

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Reset your password

Accident Report

CNO Property Damage Incident Form

New ARB Case

Day Medic

Day Medic

New activity since your last login

Document Acknowledgment

Journal entry

Record of Conversation

Letter of Reprimand

Accolade

✋ High Five

Suspension

Demotion

New Notification Group

Group members

New Notification

Performance Assessment — Probationary Period

Add employee

Reset password

Add Fleet Location

Add Unit Update

Bulk Import Fleet Data

Add Fleet Asset

Terminate Employee